How To Use Outlook (Desktop App) Calendar To Reserve A Meeting Room

    Meeting rooms are integrated as resources in Outlook, please follow this instruction if you need to reserve a meeting room.

    1. Open Outlook then click on the Calendar icon


    2. Add the meeting rooms to your calendar checklist.
      At the ribbon, click Open Calendar >> From room list


    3. You will see all the GTIIT meeting rooms listed.
      Select the rooms you would like to reserve and double-click them to add to the Rooms list, then click OK.


    4. You can see the meeting rooms you selected are in your list and you can see the available & occupied time of the selected rooms.


    5. Select a date, then click New meeting with all


    6. In the following email box, make sure the To... field is the meeting room that you would like to reserve. Set up the meeting time, fill in the meeting Subject, and click Send.


    7. You will receive a feedback email from the reservation system like ‘Your request was accepted’, or ‘Your request was declined’ if the reservation is conflicted.
    8. You can check all your schedules in your Outlook calendar and your cellphone calendar if you have configured your email account on your cellphone.
    Tags
    Meeting Room Book Meeting Room Room booking Outlook Calendar Book room Reserve
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