To reserve a meeting room in Outlook for the web, follow these quick five steps to complete the process:
- Open Outlook Calendar with your GTIIT Email Account.
After you open “Calendar,” click the New "Event” button that appears at the top left corner of the screen.
- Set up the conditions and parameters of the new event. Add a title, start time, date, and more. Fill in the Description Box if necessary.
Also, add attendees, but don’t send meeting invitations just yet. Once you add the information about the new meeting, proceed with the following step.
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Please remember to click on the "Time Zones" icon to ensure that you book it at the correct time. If the room resource is available, you will see the time slot marked in GREEN on the right side.
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Click on the “Search for a Room or Location” field. A drop-down menu will appear. Here, you can enter the target room you want to reserve.
You will see some suggestions as well as information about busy rooms -
Once you find a suitable room for the new meeting, you can send the invitation to the attendees.
Look for the "Send" button, and click on it.
- Attendees will receive an email in their inbox informing them that they have been invited to a new appointment.
- You will also receive an auto-reply email from the system, informing you if the reservation is successful.
Should you need any further assistance, please submit a ticket via https://servicehub.gtiit.edu.cn, or email itsupport@gtiit.edu.cn